Search OutlookPower's 8,981 Outlook and all-things-email article archive 
Home
EasyPrint
News details Click here for the RSS feed's XML code. This is not a browser URL.
Articles-only Click here for the RSS feed's XML code. This is not a browser URL.
Twitter Feed Click here for the Twitter feed.
OUTLOOKPOWER ANSWER TEAM
How to selectively share tasks
By Francine Otterson

Reader Joe Benz asks:
I am currently investigating Outlook's capabilities for task management for my company. I have found it to be reasonably powerful. I have run several tests with task sharing, and the results have generated a question.
Does Outlook have the ability to share a select group of tasks only? That is, if I create a category "test", can I only share those tasks, or do I always have to make my entire task list available to those I choose to share with?

Tasks in Outlook can be a powerful tool for managing jobs/assignments in a company just as our reader Joe Benz is discovering. One question Joe has is whether it's possible to share only specific task items with others.

The good news is yes, this is possible.

If a particular task should not be shared then mark it as private by checking the Private box in the lower right hand corner, as shown in Figure A.

FIGURE A


If you don't want to share the task, mark it private. Roll over picture for a larger image.

Another solution that may be worth mentioning is to create a central location for tasks, particularly if they need to be viewed or accessed by multiple people. This can be accomplished by created a Task Folder in Public Folders and setting up the necessary access rights. This would need to be done by the Exchange Administrator.

If you're not using Exchange, and still want some group resources, you might want to take a look at a product just announced by one of OutlookPower's advertisers, the MAPILab Groupware Server. We haven't tested this yet, but from the news announcement, it does look interesting.

For additional options, tools and resource, visit Slipstick's page about sharing calendars and tasks at http://www.slipstick.com/outlook/share.htm.

Submit your questions to the OutlookPower Answer Team
Submit your Outlook questions to editor@outlookpower.com with the words "OUTLOOKPOWER ANSWER TEAM" in the subject line. Francine Otterson, President of the San Diego Outlook User Group, and its members, make up the OutlookPower Answer Team and are always available to answer your tough Outlook questions.

For more information on the San Diego Outlook User Group, visit http://groups.yahoo.com/group/sdoutlookug.

Product availability and resources
For more information about MAPILab's Groupware Server, visit http://www.mapilab.com/groupware/server.

For Slipstick's calendar sharing page, visit http://www.slipstick.com/outlook/share.htm.

Francine Otterson is the President of the San Diego Outlook User Group and a Microsoft Outlook MVP. She has been in the IT industry for over 10 years, providing technical support, software customization solutions and training in corporate settings, and as a consultant. She balances her work around her daughter and husband in sunny San Diego, California.


Other articles you might like
Home > Troubleshooting (86 articles)
   How to ask for help (if you ever expect to get any)
   What to do when Outlook crashes sending attachments
   Can Outlook run when it's not running (and other mysteries)?
Get Weekly Email Updates
Subscribe to our regular weekly email newsletter. It's packed with tips, reviews, deep analysis, and the latest news.
 
Recent OutlookPower Articles
Running auto-respond rules when Outlook is closed
Running rules when Outlook is closed
Disappearing text that's not supposed to disappear
What to do when Outlook complains about a program you know you uninstalled
Nothing says new year better than emails from crazy people
Say goodbye to the Uh-Ohs. Long live the Tens.
How to have a clean inbox in 2010
OutlookPower News Center
EML to PST Converter - Conversion of Email Formats to Outlook
Windows 2000, XP SP2, Vista RTM support nears end
Windows 7 Just Being Honest About Battery Life
Remo Software Launches Data Recovery Software
US scientists get free cloud on-ramp
Leaky anti-virus defences letting malware through
Patch Tuesday Release Will Tie Microsoft's Record
>> Read all the news
More from the ZATZ journals
Computing Unplugged: The iPad: Apple's latest heartbreaker
David Gewirtz Online: CNN commentary and analysis
DominoPower: Lotusphere 2010: mobility and collaboration
-- Advertisement --

EASY DEDICATED AND VIRTUAL DEDICATED SERVERS FOR AS LOW AS $67.99 PER MONTH
Customize and configure your own dedicated server. Simply choose one of our popular plans or select your own Linux or Windows server and plan options.

NO LONG WAITS. Server provisioned within hours.

Tap here now and be up and running with your own server tonight.

-- Advertisement --

Outlook sharing made EASY... (without Exchange)
Share Outlook calendars, tasks, contacts, and folders without using an Exchange server.

Bynari's Insight Connector is an Outlook plug-in that enables all groupware sharing for IMAP servers like Insight Server. It also supports various open source servers: Cyrus, Courier, Citadel, and Kolab. It's versatile enough to connect to other email clients with iCalendar and vCard support and seamlessly share with Outlook.

Click here to download a FREE 30 day trial and start sharing now.

ZATZ Home  ·  News  ·  Back Issues  ·  Credits/Trademarks ·  Link To Us
The Power Magazine for Microsoft Outlook and Exchange Users at OutlookPower.com
Copyright © 1998-2010, ZATZ Publishing. All rights reserved worldwide.
Outlook is a trademark of Microsoft Corporation.
Editor's Login