Collaborating with Outlook

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OUTLOOKPOWER ANSWER TEAM
Collaborating with Outlook
By Francine Otterson

One of the most useful and powerful functions in Outlook is the capability to collaborate with others. The ability to share (set-up meetings) Calendars, Contacts, and even delegate tasks to each other greatly improves efficiency, communication and therefore productivity. The caveat to this is that you need an Exchange Server to have the benefit of these functions in Outlook as Andrew Simmons is discovering:

Hello,

I have an office in my garage and run a very small business out of it. I use Outlook 2003 religiously. I love its awesome features. I enter all of my new customers into the address book for future reference. I'm getting busier and would like my wife to help me out a bit. We have four computers in our home that are networked wirelessly. Is there a way she could access my MS Outlook and enter information from HER computer? Then, I could see the information she entered and use it on MY computer? Even if we have to pay a little more, I think this would be very valuable.

Andrew Simmons

Obviously, even though an Exchange Server would be the answer to Andrew's collaboration needs, this isn't an option for many. Various companies have created a number of Outlook add-on tools in order to address these needs. Slipstick has dedicated an informational page to this very issue, "Sharing Microsoft Outlook Calendar and Contacts" can be found at http://www.slipstick.com/outlook/share.htm

Submit your questions to the OutlookPower Answer Team
Submit your Outlook questions to editor@outlookpower.com with the words "OUTLOOKPOWER ANSWER TEAM" in the subject line. Francine Otterson, President of the San Diego Outlook User Group, and its members, make up the OutlookPower Answer Team and are always available to answer your tough Outlook questions.

For more information on the San Diego Outlook User Group, visit http://groups.yahoo.com/group/sdoutlookug.

Francine Otterson is the President of the San Diego Outlook User Group and a Microsoft Outlook MVP. She has been in the IT industry for over 10 years, providing technical support, software customization solutions and training in corporate settings, and as a consultant. She balances her work around her daughter and husband in sunny San Diego, California.